Files and Folders Sync

Posted by @AOMEI

March 20, 2018

File Sync is a feature which allows you to synchronize files/folders to other locations, such as an external hard drive, NAS, and removable USB flash drive, etc. For File Sync, it is like Window's "copy" feature and it would not create image fi

File Sync is a feature which allows you to synchronize files/folders to other locations, such as an external hard drive,  NAS, and removable USB flash drive, etc. For File Sync, it is like Window's "copy" feature and it would not create image file after sync process is done so you can view your contents at any time. Aomei Backupper also supports Scheduled Sync and Real-time Sync and following paragraphs will describe how they performs.

To synchronize files

1. Click "Backup" tab on the left sides, then drag the scrollbar downwards to select "File Sync".

File Sync01.png

2. You can name it for this File Sync Task to help you distinguish it from other sync tasks.

Name it.png

3. In the "Step1", click "Add Folder" and in the pop-up window, click "Browse" to select folder which you want to synchronize, then click "OK".

Select Folder.png

4. Click "Step2" to select a destination location to store the folder, then  click "Start Sync" to perform the operation.

Start Sync.png

How to create a scheduled File Sync task for your folder ?

Method 1: If you have not created any scheduled file sync task, click "Backup", select" File Sync" so it will jump to "File Sync" interface. At this interface, you can select which folder you want to synchronize to perform sync process and you can see "Schedule" option.

Schedule.png

Method 2:If you have created sync task but you have not enabled "Schedule"feature,  you can enable it under "Advanced" button.

Schedule Sync 02

About Schedule Mode

Daily Mode

  • Set a time point in the future to perform the backup task only once.

  • Set a time point to perform the backup task once a day.

  • Set a time frame in a day first, then choose time interval between start time and finish time and program will perform the backup at intervals of 1, 2, 3, 4 or 6 hours within this time frame every day.

Daily

Weekly Mode

  • Choose specific day for the backup task from Monday to Sunday.

  • Set a time point and the program will automatically perform the backup at a given time point on the chosen day(s) every week.

Weekly

Monthly Mode

  • Choose a time point on specific day(Monday-Sunday) of each month to perform backup task.

  • Choose a time point on specific day from the calendar to perform the backup task every month and you can select multiple days on the calendar.

Monthly

Event Triggers

There are four event trigger types offered by AOMEI Backupper: User logon, User logoff, System startup and System shutdown. Please noted that Event triggers mode is available in paid versions only, like AOMEI Backupper Professional. Please upgrade to professional if necessary. 

Event Trigger

1. User logon: Set up to perform sync task automatically when user is logged on. Once you log on any user account (administrator or standard), the sync task is performed immediately. If you log on an administrator account, you can see a small tray of AOMEI Backupper which shows the sync progress in the right bottom corner of the desktop. But, if it is a standard account, the sync task is performed in system background without the visible small tray of AOMEI Backupper in the right bottom corner of the desktop .

2. User logoff: Set up to perform sync task automatically when user is logged off. Once you log off any user account (administrator or standard), the sync task is performed in background immediately. If the sync task has not  completed after you log on a account again, it still continues to run. If you log on an administrator account, you can see a small tray of AOMEI Backupper which shows the sync progress. If you shut down pc before the sync task has not completed, AOMEI Backupper will prevent system from shutting down and then continue to complete the sync task first. After that, the system will turn off automatically after the sync is completed.

3. System startup: Set up to perform sync task automatically when system start up. Once the system start up, even though you have not logged on an account to enter in the desktop, the sync task will run in background immediately. If the sync task hasn't completed after you enter into the desktop, it will still continues to run and you can see a small tray of AOMEI Backupper which shows the sync progress after you enter into the desktop though an administrator account. If you shut down pc before the sync task is complete, AOMEI Backupper will prevent system from  shutting down and then continue to complete the sync task first. After that, the system will turn off automatically after the sync task is complete. In addition, you can set time to delay performing the sync task. For instance, you set up 5 minutes, so the sync task starts to run after 5 minutes when the system start up.

4. System shutdown: Set up to perform sync task automatically when system shut down. When you click “shut down”, AOMEI Backupper will prevent system from shutting down to perform  the sync task first and you can see the information on screen. If the sync data is a little bit large, it will stay longer here. After that, the system will turn off automatically after the sync is complete. Please noted that if system update is running after clicking "shut down", the sync task will run after the system update has completed.


How to create a Real-time Sync task?

For Real-time Sync task, it belongs to Scheduled file sync task and Aomei Backupper can monitor source data which need to synchronize in real time. So if you want to use this feature, please create a real-time sync task. Click "Backup", select "File Sync" and you will enter in File Sync interface.  In the "Step1", click "Add Folder" and in the pop-up window, click "Browse" to select folder which you want to synchronize,  click "OK" and then click "Schedule" option.

How to perform real time sync.png

After clicking "Schedule" option, you can select it from drop-down menu.

Real time Sync.png

When you select Real-time Sync feature, you can also tick "When deleting the source, files in the destination are also deleted" option so there is no need for you to manually delete these files from destination location.

Real time sync 01.png

For more detailed info about how Real-time Sync works, please refer to real-time file sync.

Advanced option

When you click" Schedule" option, you will see "Advanced" feature next to "General" so you can select which way below to run this task.

Advanced


Sync Options

When creating Sync task, you can see "Sync Options". Click it and in the pop-up window, you will see there are two features, one is "Comments" and the another one is "Enable Emal Notification". You can write comments for this task to help you destinguish it from other sync tasks and you can also enable email notification for this task so you will know backup result.

Sync Settings


Disable "Scheduled" option

If you want to disable your scheduled File Sync task,  Go Home > Advanced > Schedule Task > Do not schedule to cancel it.

Do not Schedule

Notes:

1. For Real-time Sync, Aomei Backupper does not support email notification and for Event Triggers feature, it is in paid version.

2. Please don't modify the folder name of the source after doing file sync, otherwise the program can not synchronize it anymore.

3. For a new sync process, if the source file name is the same as one of the destination which has been synced before, the destination one will be overwritten. There is no way to keep different version of a file.

4. The maximum file path of file sync is restricted by the maximum path of Windows API limitation to 256 characters. So, please pay attention to the names of folders you are going to synchronize and shorten them when it's necessary. AOMEI Backupper can't synchronize folders which has special characters in their names.

5. For general scheduled sync task, if you delete a file in the source folder, it would not be deleted in the destination as Backupper supports added file or changed files to be synchronized in destination location. If you want to files to be deleted from destination location when they are deleted from source folder, please use "Real-time Sync" feature  and select "When deleting the source, files in the destination are also deleted" option so that it can achieve your intention.

6. AOMEI Backupper cannot synchronize contents only under source folder  to directory of destination location as Aomei Backupper would synchronize whole source folder to destination location.

7. AOMEI Backupper currently only support one-way sync. In another word, it can synchronize folder from Folder One to Folder Two, but it can't synchronize back from Folder Two to Folder One after adding new files in Folder two.

8. If you synchronize system C drive to another disk, it is impossible to boot from the disk you synced to as Aomei Backupper only copy all data under  C:drive to another disk and it does not copy special configuration ofyour system.

9. For opening files, usually you can synchronize it when you successfully open VSS; if you open the file inclusively even without VSS, it can also be synced; if the file is opened exclusively, even with VSS, it cannot be synced.

10. For more detailed info about how File Sync works, please read FAQ about AOMEI File Sync in this document.