Backup Word Documents Automatically with Best Software

Posted by @Ada

April 16, 2018

This article will introduce how to protect your word documents, including auto save word documents, create a copy of word documents and real-time backup word documents.

You need to protect your word documents

Word documents has a close relationship with our daily life. It helps to manage both official works and school works. You can use word to create many kinds of documents such as resume, letters, applications, newsletter, forms, brochures, templates, business cards, calendar, reports and eBooks.

You may suffered from this: when you spend several hours or even several days to write a word documents, suddenly powered off, or get lost and cannot find it anywhere. All the efforts are in vain. You have to do something to prevent those things happening. You can set auto save at an interval, create a backup of the documents and the most important thing, automatically backup word documents.

Auto save word documents

Auto save word documents can minimize data loss from mistakenly exiting the word without saving it, or powering off.

To auto save word documents, open a word document, and click the File tab (different version may have a little difference, some versions click Office Button).

On the backstage screen, click “Options” in the list of items on the left.

Then click Save, then specify a time interval to auto save your word documents. The least value is 1 minute.

Auto Save

Create a copy of word documents

Word can automatically create a backup copy of your Word document every time you save it.

To have word automatically save backup copies of your documents, click the “File” tab.

Click Option, then Word Option.

On the “Word Options” dialog box, click “Advanced” in the list of items on the left. And tick the box Always create backup copy.

Click “OK” to close the “Word Options” dialog box.

Create Backup Copy

Be noticed that before a backup copy is created, you must save your document more than once. The backup copy is saved as “wbk” file in the same folder as the original document.

Having Word create automatic backups of your documents should not be used as a substitute for backing up your files to external hard drive or cloud storage on a regular basis.

Automatically backup word documents with a reliable software

It is still not enough to auto save word documents or create a copy of word documents. If you encounter hard disk failure, virus attack, system corruption problems, the backup copy basically cannot be used anymore. To protect your important files, you can automatically create an image backup to external hard drive or NAS. Or real-time sync your word documents to another safe place.

AOMEI Backupper is designed for your data backup and recovery. It supports to backup system, disk, partition, files and folder to eternal hard drive, cloud drive, NAS, etc. The File Backup feature allows you to backup a certain type of files. And you can create a continuous data protection with Real-time sync mode.

This software is designed to protect your Windows PC including Windows 10/8/9/XP/Visa. Take USB drive as an example, let’s see how to backup word documents to USB flash drive.

Step 1. Download AOMEI Backupper Professional, install and open this software. At the main interface, click Backup, and select File Backup.

File Backup

Step 2. At the next window, click Add File. Then it will pops up a new window, click Browse to choose the Word document you want to backup.

If you choose Add Folder, you can click Filter settings, it will show you the details for you to set a certain file extension. Type the file extension *.doc in File Inclusion Mask.

Filter Settings

There are also File Exclusion Mask and Folder Exclusion Mask. You can check the two boxes as you want. After all the settings, click OK to go back to the File Backup interface.

Step 3. Select USB drive as the destination path. It is recommended to backup word documents to external hard drive or backup to NAS.

Start Backup

Step 4. To backup word documents automatically, click Schedule and set choose a backup mode from the five modes, Daily, Weekly, Monthly, Event Triggers, Real-time Sync respectively. Choose one and click OK.

Schedule Settings

Tips: By default, it will perform incremental backup, it is space-saving. If you want to create full backup or differential backup, click Advance at Schedule to change the way to perform the schedule backup.

There are also Backup Options and Scheme that you can click to have more advanced settings. You are allowed to encrypt your backup and auto delete old backups.

Step 5. After all this done, click Start Backup.

If you want to real-time backup any changes happen to any word documents in source directory, you can use File Sync feature with Real-time Sync mode.

Basically, you have three ways to protect your word documents. And backing up word documents with AOMEI Backupper, you can enjoy a more comprehensive protection. Also, you can restore files and folders with this software very easily.